Tiospa Zina

CRISIS  PROCEDURE MANUAL

 

Revised  August 2007

CONTENTS

 

                                                                                                                                    Page #

CRISIS RESPONSE PROCEDURES

Crisis Management Team/Emergency Numbers                                                                 1

Communications Procedure for Reporting a Crisis                                                             2     

What to do Next                                                                                                                        2          

Threatening Call Checklist – General                                                                                     3

Bomb Threat                                                                                                                             4        

Threat Call Report                                                                                                                    6     

How to Handle Hostage or Shots Fired Situations                                                               7

Death – Student or Staff                                                                                                        10

Fire                                                                                                                                           11

Tornado                                                                                                                                   12

Plane Crash                                                                                                                            13

School Bus Accident                                                                                                              13

Serious Injury, Multiple Casualties                                                                                        13

Severe Weather Bus Emergencies                                                                                     12

Student Travel Emergencies                                                                                                 14

Group violence/violence with weapon                                                                                  15     

Power Outage                                                                                                                   16-17

Hazardous Material                                                                                                                18

Individual spill Response                                                                                                       18                                                                                                        

CRISIS RESPONSE PREPAREDNESS PROCEDURES

Principal’s Checklist                                                                                                              18

Teacher/Staff Checklist                                                                                                         19

Custodian Checklist                                                                                                               20

Alternate School Locations                                                                                                   21

Student Dismissal Procedures/Transportation Options                                                    21

Media Procedure                                                                                                                   22

Parent Letter                                                                                                                           23     

Emergency Release Form                                                                                                     24

 

School Floor plan                                                                                                                  25

 

 

 

BUILDING CRISIS MANAGEMENT TEAM

and

Building Chain of Command

 

Crisis management team members to be contacted to assist in a crisis.

 

Tiospa Zina K-12

 

 

                                               

 

 

Emergency Team Members                   

 

 

Safety Officer                       Donnie Eastman

H.S. Counselor                   Eric Heath                           

Elem. Student Support     Justin German

M.S. Student Support        Curtis Bissonette

 

 

Outside Command Post Location (if necessary) _______Football field ________

 

 

Chain of command

Dr Palleria –  Gabe Kampeska – Greg Horning – Mindy Deutsch – Lisa Reese – Korry Bertsch

 

 

Sweep Team

Korry Bertsch/Donnie Eastman       H.S. area

Lisa Reese/Curtis Bissonette         M.S. area

Justin German           3-5 area

Mindy Deutsch           k-2 area

Franklin Keeble         gym, shop and roof

 

 

Emergency numbers:

Sisseton Fire station -

Sisseton ambulance – 698-3300

Tribal police – 698-7661

 

 

 

This information is to be prominently displayed in the office.  It is to be updated annually.

 

GENERAL PROCEDURES FOR REPORTING A BUILDING CRISIS

REQUIRING ASSISTANCE OF EMERGENCY RESPONDERS

 

Step 1

 

Call Tribal Police 698-7661

 

Tell the dispatcher exactly where the person in charge (most likely the principal) can be found and a description of the person in charge

 

·        If it is necessary to send anyone to a hospital by ambulance for a serious injury, send a staff member along to serve as a liaison between hospital and school administration, with instructions to relay progress reports as soon as possible.

·        Call parent/guardian of injured student – Call spouse/family of injured staff member

 

Step 2

 

Report crisis at once to the Superintendent of the School 698-3953

                                               

 

Step 3

 

If necessary, alert your alternate site(s)       _______698-3954 _______________

                                                                                             

 

WHAT TO DO NEXT

 

v     Activate Building Crisis Management Team

v     Communicate the nature of the crisis to students and staff by activating the signal to evacuate or by making the announcement to secure classrooms.

v     Set up Command Post and stay put.

v     Dispatch sweep team to assigned areas checking restrooms, vacant rooms, and lockers.

v     Secure all doors to the building if appropriate.

v     Confirm roll count of students to the Command Post.

 

 

 

Threatening Call Checklist – General

 

1.  Use your “Threat Call Report” to record as much information as possible.  While

it is unlikely the caller will stay on the line long, attempt to get and record as much information as possible.

 

2.      Upon receipt of a call that threatens harm to people or facilities, the person receiving the call should make every attempt to:

·        Prolong the conversation as much as possible

·        Identify background noises

·        Note distinguishing voice characteristics

·        Determine the caller’s knowledge of the facility

 

1.      During the call, attempt to signal another person to get the principal immediately.

 

2.      When the caller hangs up, the person receiving the call will immediately:

·        Activate the line the call came in on and get a dial tone

·        Dial *57 for HS, MS, IPC, Central Services, Redlin, and Longfellow,  or **57 all other elementaries, this activates “last call trace”, you will receive confirmation of last call trace, you will not be given a phone number, only US West or Police can retrieve the phone number of the caller (remember the line number used for the call)

·        Notify the principal of the threat

·        DIAL 911

·        Notify the 911 dispatcher of the incident and tell them the number of the line the threatening call was on and that you used to activate the last call trace

·        911 will most likely want the person who took the call to remain on the line to give a detailed report of the call

 

The principal will confirm notification of the police and notify the Superintendent or the Director of Instructional Support Services of the action taken.

 

 

 

Bomb Threat Checklist

 

1.      Use your “Threat Call Report” to record as much information as possible.  While it is unlikely the caller will stay on the line long, attempt to get and record as much information as possible.

 

2.      Upon receipt of a call that threatens harm to people or facilities, the person receiving the call should make every attempt to:

·        Prolong the conversation as much as possible

·        Identify background noises

·        Note distinguishing voice characteristics

·        Determine the caller’s knowledge of the facility

·        Try to get a description of the bomb, where it is, and when it is due to explode

 

3.      During the call, attempt to signal another person to get the principal immediately.

 

4.      When the caller hangs up, the person receiving the call will immediately:

·        activate the line the call came in on and get a dial tone

·        notify the principal of the threat

·        DIAL 911

·        notify the 911 dispatcher of the incident

·        911 will most likely want the person who took the call to remain on the line to give a detailed report of the call

 

5.      Tell the 911 dispatcher exactly where the person in charge (most likely the principal) can be found and a description of the person in charge.

 

6.      The principal will confirm notification of the police and notify the Superintendent or the Director of Instructional Support Services of the action taken.

 

 

Building Response – Search, Evacuation, Return to Building

 

1.      The principal will evacuate the school immediately and search the facility or make a preliminary search prior to any other action.

 

2.      Call the Building Crisis Team members by name to come to the office – this is the signal for staff members to search their areas.  Staff members should look for items that don’t belong in their room or nearby hallway and report suspicious items to the administration.

 

3.      Prior to evacuating the building, the “Sweep Team” will conduct a search of the school grounds immediately outside of the building to determine that it is safe to exit the building.  A custodian will search the roof of the building, also.

 

4.      Alert staff and students that a situation has arisen that requires evacuation of the school building.  Ask students to “Please remain calm and stay with your class and teacher.  We will evacuate the building when the fire alarm sounds.”  Call 911 to notify them you are using a fire alarm to evacuate the building.

 

5.      Principal shall establish an emergency command post at a predetermined location like the athletic fieldhouse, playground, or specific blacktop area.  Take the building “Emergency Response Kit” to the command post.  The kit should include a 1st Aid Kit, Master List of Students, a list of Parent Names/Phone Numbers, copies of building maps, two-way radios, copies of the “Emergency Release Form”, a copy of the Crisis Response Manual, and a “bullhorn” (portable loudspeaker) for communicating outdoors. 

 

6.      Students shall move to their specific assigned emergency locations at predetermined locations at least 300 feet from the building (school football/track field, playground, neighborhood sidewalk, alternate site). 

 

7.      Teachers shall take roll and report status (all present or accounted for OR list of names of any students unaccounted for) to the emergency command post through predetermined “Accounting Team for Students” member.  Staff should supervise and reassure students throughout the duration of the emergency.  Staff should make an effort to keep students together in their assigned emergency groups.

 

8.      Use the PA system at the field or portable loudspeaker to communicate with students and faculty about the search.  Reassure them the school will be thoroughly searched before students are asked to return to the building.

 

9.      “SweepTeam” will check hallways, classrooms, and storage areas for suspicious items.   Make a list of people who remain in the building to conduct the search (this should be a preassigned list).  Appoint an accountability person from the “Accounting Team for Students and Staff” who will verify the people staying in the building and forward the list to the senior fire or law enforcement officer.

 

10.   Do Not use cell phones or radios within a block of the building during the bomb alert.  Do not attempt to start vehicles.  They could activate a bomb.

 

11.       If students are to return to the building, explain the precautions that have been taken to make sure the building is safe.  Direct students and staff to return to a specific class period. 

 

12.       Students who want to leave must have parent/guardian permission confirmed by a “Student Release Team” member and sign out with a specific departure time noted.

 

14.    A debriefing session will be held for school staff, law enforcement officers, firefighters, ambulance personnel and other responders to discuss the event, review the response effort, and identify areas to be improved.  Debriefing sessions may need to be conducted for students, staff, parents, and other community members depending on the extent of the crisis. 

 

 

THREAT CALL REPORT

 

Record the exact words used by caller: 

 

 

 

 

Ask:

¨      Who are you?

¨      Why are you doing this?

If the caller refers to a bomb, ask:

¨      What time is it set for?                            Where is the bomb now?

¨      Where is it?                                             Did you place the bomb?

¨      What does it look like?

Voice on the phone:                     

Man _________ Woman _________ Child _______

      Intoxicated ______ Speech Impediment ______ Accent ______ Other ______

Background Noise:

Music _____        Children ______       Talk ______  Airplane _____

Traffic ______     Typing _______        Machines ______     Other _____

 

 

School __________________________________

 

Completed By ____________________________

 

Date/Approximate Time _____________________

 

 

How to Handle Intruder, Hostage or Shots Fired Situations

 

Any staff member or student who observes an intruder who is carrying a weapon (firearm, knife, etc.) in the building or on the school grounds should:

 

·        Notify the principal or other office staff members immediately.

 

·        Report the last known location of the intruder/person, direction of travel, description of the individual, and type of weapon.

 

1.      Staff member receiving the intruder notification will gather the above information and immediately notify the principal or designee.

 

NOTE:  Many of the Following Steps will Occur Simultaneously

 

2.      Principal or designee will CALL 911 and Tribal police IMMEDIATELY

 

·        The person (secretary, assistant principal, teacher) who calls will stay on the line with the dispatcher.  Be prepared to describe the exact location of the hostage situation, this is very important for the safety of responders and possible hostages. 

 

·        Tell the dispatcher exactly where the person in charge (most likely the principal or assistant principal) can be found and a description of the person in charge. 

 

3.      Principal will use the phone/intercom system to direct staff members to lockdown the entire building.

 

Classroom Lockdown Procedures

 

NOTE:  In the event the intruder begins shooting or assaulting people in your room, the students and staff member should exit the room, leave the building through the nearest exit, and run immediately to (the alternate site).

 

  • When the lockdown announcement is made, staff members will clear all students from the hallways and have them go to the nearest classroom.  Students and staff members will be confined in their room until notified of evacuation plans or that the situation is clear. 
  • Staff members will lock all doors and windows and turn off the room lights.
  • Staff members will have students move away from windows and doors and sit near an interior wall out of the line of sight from hallway windows.
  • Remind students to remain quiet, no talking.
  • Account for the students in the classroom.
  • Use red and green cards to communicate with emergency responders.  Place the appropriate colored card in the doorway window and an outside window if the room has outside windows.
    • A green card in the windows indicates the classroom is safe.
    • A red card indicates that emergency assistance is needed as soon as possible
    • No card will indicate to law enforcement the need to enter the room, as the intruder may be present.

·        Assure students that they are safe, that actions are being taken to resolve the problem – the administration is in charge in the command post and the police are on their way.

  • Once your room is secured, DO NOT leave the room until escorted by police officers or you are given permission to leave by the administration.

 

 

 

Intruder in Your Room

 

  • If the intruder gains access to your room, staff members and students directly involved in the incident should follow orders from the subject without heroics.

 

    • If the intruder tells a teacher or others to leave the room or area, the people need to leave to avoid angering the intruder or escalating the situation.
    • Attempt to calm and distract the subject to gain time for police response.
    • Avoid soliciting demands.
    • Avoid bargaining or making concessions.
    • NEVER exchange yourself or anyone else for a hostage.
    • Avoid giving orders to the intruder.
    • Do not make suggestions to the intruder.
    • DO NOT ask acquaintances or family members to talk to the subject.

 

·        If you are contacted by the office while the intruder is in the room, respond with the phrase “we are locked down”.

 

·        In the event the intruder begins shooting or assaulting people, the students and staff member should exit the room, leave the building through the nearest exit, and run immediately to (the alternate site).

 

4.      The principal or designee will confirm notification of the police and notify the Superintendent or the Director of Instructional Support Services of the action taken.

 

5.      School bells or alarms should be switched off to avoid confusion.

 

6.      The principal or designee will systematically contact each classroom via the intercom to gather information about the status of students and staff members.    A “Room Status Checklist” will be used to take notes on conditions in each classroom.

 

7.      Staff members should contact the command post to update the nature and location of threat if it can be done safely.

 

8.      Principal will gather and record information about the incident.

 

  • Who is the hostage taker (name, physical description, clothing description)?
  • Who is being held (number of hostages)?
  • Lay of the room.
  • What are intruder’s motives and emotional state?
  • Are there significant health problems of anyone directly involved?
  • Any weapons observed?  If so, what?

 

9.      Principal/designee will meet the responding officer at the designated contact site.  The principal/designee will take a set of building keys and a school floor plan map to the contact site and point out the last known location of the intruder on the map.

 

10. The first responding police officer will take control of the scene, according to police department policy.

 

11. Police and school officials will establish a command post.

 

12. After the building is secure, under the direction of the police, students and staff will be evacuated via school bus to a designated secure relocation site.  The school building and grounds are considered a crime scene so police will supervise any movement on campus until their investigation is completed. 

 

13. Information for parents and Parent Reunification Plan procedures will be shared through the media as well as at the relocation site away from the immediate crisis area.

 

14. Police and school officials will designate a place and time to communicate with the media.  Police and school officials will plan who will speak to the media and what information will be shared.

 

15. Police will determine when students will be released at the relocation site.  Prior to release, students will be screened to determine if they have knowledge that may be helpful to the incident investigation.

 

16. Prior to leaving, students must have parent/guardian permission confirmed by a “Student Release Team” member.  They must sign out with a specific departure time noted.

 

17. A debriefing session will be held for school staff, law enforcement officers, firefighters, ambulance personnel and other responders to discuss the event, review the response effort, and identify areas to be improved.  Additional debriefing sessions will be conducted for students, staff, parents, and other community members. 

 

 

DEATH - STUDENT/STAFF

 

1.      The Principal will notify the Superintendent immediately – 698-3953/3954.

2.      The Principal will notify the Director of Instructional Support Services, 698-3954, to activate the Crisis Response Team, a team of counselors trained to assist students and staff in dealing with the crisis.

 

3.      The Principal will notify the Building Crisis Management Team members.

 

3.      Building Crisis Management Team members will meet to develop a plan of action and responsibilities will be delegated at that time.

 

3.      A pre-determined staff-calling tree should be activated when a death occurs when school is not in session.

 

4.      A building staff meeting, including all persons employed at that building, will be held to

a.      present facts of crisis and answer questions.

  1. relate school district policy in a crisis.
  2. Identify high risk students and relate strategies to deal with student reactions
  3. present plan for individual classroom meetings.

 

5.      An announcement will be prepared for teachers to read to students in their classrooms.

6.      Teachers in the classroom will:

  1. allow students to discuss concerns
  2. acknowledge student feelings
  3. dispel rumors
  4. let students know where counseling is available

 

7.      The  Crisis Response Team will provide counseling to staff and students.

 

 

Death of a Student/Staff During the School Day

 

Signal of code yellow (lock down in area to keep everyone away from area of death) In most cases, no determination of death will be made at the school site.  CPR and other first aid measures should be continued until the ambulance arrives to take the victim to the emergency room.

 

Immediate family members will be notified by the police unless special situations where the school administration will notify family.

 

It may be appropriate to send a nurse or assistant principal to the emergency room to meet the family, stay with them and report information back to the school administration.

 

Follow the steps and the procedures listed above to help students and staff deal with the crisis.

 

 

IN CASE OF FIRE

 

1.      Activate the fire alarm signal to evacuate immediately.

 

2.      Notify the Superintendent or Director of Instructional Support Services.

 

3.      At the sound of the fire alarm, all students must walk as rapidly as possible into the hall and out the exit nearest their room without crowding or running.  The teacher will check to see that all students are out of the room, windows and doors are closed, and lights are turned off.

 

4.      Students shall move to their specific assigned emergency locations at predetermined locations away from the building (school football/track field, playground, neighborhood sidewalk).

 

5.      Teachers shall take roll and report status (all present or accounted for OR list of names of any students unaccounted for) to the emergency command post through predetermined “Accounting Team for Students” member.  Staff should supervise and reassure students throughout the duration of the emergency.  Staff should make an effort to keep students together in their assigned emergency groups.

 

6.      “Sweep Team” will check hallways, classrooms, and storage areas to make sure everyone is out of the building.

 

7.      The building principal and members of the Building Crisis Management Team are responsible for keeping the fire lane(s) to the building open.

 

8.      Students and staff will remain outside until fire department officials declare the area safe.

 

 

 

 

TORNADO

 

Tune in weather alert warning when

weather appears threatening.

 

 

 

Evacuate classroom in orderly manner to interior hallway, turn away from windows or other expanses of glass.  Avoid auditoriums, gyms, or any room with a wide free span roof.  If evacuation is not possible, take shelter under desks or tables.  If possible, cover head with coat or other clothing to minimize injury.

 

TORNADO WATCH - means no funnel clouds have been sighted, but tornadoes can be expected to occur.  If a Tornado Watch is declared, be prepared to evacuate quickly, take cover, and be alert for special instructions.

 

TORNADO WARNING - means a funnel cloud has actually been sighted.  The approximate location and direction of travel is usually given when the warning is broadcast.  Persons should take cover immediately.

 

 

After a tornado strikes

-         Don’t move injured persons unless they are in immediate danger.

-         Teachers stay with their classes.

-         Person in charge will call 911 if needed.

-         Sweep team will check building interior and exterior for damage and meet emergency personnel.

-         Person in charge will decide on whether to evacuate or not.

-     Superintendent will communicate with media.

 

 

PLANE CRASH

 

Be prepared to evacuate if advised to do so, following fire drill plans with possible modifications.

 

 

SCHOOL BUS ACCIDENT

 

In the event a school bus carrying students from your school is involved in an accident, notify the Superintendent and/or the Director of Instructional Support Services.  Take care to gather factual information from the bus driver, or police officer.  Work to dispel any rumors by presenting factual information.  Forward news media inquiries to the Superintendent or designee.

 

 

SEVERE WEATHER BUS EMERGENCY

 

Tiospa Zina has identified shelters where bus students may be taken in the event a severe thunderstorm or tornado occurs while routes are in progress.  School buildings are included as shelters.<